• Key Indicators Data Definitions

Data Definitions for Key Indicators (KI) Reports

A | B | CF | H | I | MO | P | RT

 

A

 

Academic Degree Programs Offered by Level

The number of academic programs by level certified by the institution as active in the WSCUC AMP (Accreditation Management Portal).

 

B

 

Bar Pass Rates

Percent of students passing a professional licensure examination.  Included in this report are the following professional examinations:

  • California Cumulative Minimum Bar Exam Pass Rate (MPR)
    The “minimum, cumulative bar examination pass rate” (MPR) required for CALS is 40 percent for students who graduated during a given five-year reporting period. The numerator of the MPR is the total number students who graduated during the five-year reporting period and passed the California Bar Examination during the reporting period, or during the first February administration after the reporting period if they graduated within 10 administrations of that examination. The denominator is the total number of students who graduated during the reporting period and took the California Bar Examination at least once.
  • ABA Ultimate Bar Pass Rate
    The pass rate within two years of graduation.


 

C

 

Cohort Default Rate

The CDR is calculated as the share of borrowers who entered repayment in a single fiscal year who defaulted by the end of the second following fiscal year. Schools with a CDR exceeding 30 percent for three consecutive years, and where a significant share of students borrow student loans, are subject to the loss of federal student loans and Pell Grants for two subsequent years. Schools with CDRs exceeding 40 percent for a single year are subject to the loss of access to federal student loans.  Data Source – Federal Student Aid Data Center

Completion by Type and Total Undergraduate (UG) and Graduate (Grad)

This variable is derived directly from the IPEDs completions survey Grand total for first majors and the specified degree level and the sum of all 6-digit CIP programs.  If institution submits data for more than one institution (parent/child) the total awards/degrees are allocated based on factors submitted by the institution.  Data Source – IPEDS

Core Expenses

  • Public
    Total dollars for public institutions using GASB 34/35 standard are derived from IPEDs Finance by adding expenses for the following functions:  Instruction, Research, Public service, Academic support, Student services, Institutional support, Scholarships and fellowships expenses, Other expenses, and deductions.
  • Non-Profit
    Total dollars for public and private-not-for-profit institutions using FASB standards are derived from IPEDs Finance by adding expenses for the following functions: Instruction, Research, Public service, Academic support, Student services, Institutional support, Net grant aid to students, Other expenses
  • For-Profit
    Total dollars for private for-profit institutions are derived from IPEDs Finance by adding expenses for the following functions: Instruction, Research and public service, academic and institutional support, student services, net grant aid to students, all other expenses.


 

F

 

Fall Enrollment Race/Ethnicity (Headcount)

Percent of student body that is in the specified IPEDS racial group in the fall of the academic year. This variable is derived from the enrollment component that is collected in the winter and spring surveys by dividing total IPEDS racial group enrollment by the grand total enrollment for men and women.  Data Source – IPEDS

Fall Full Time Equivalent (FTE) Enrollment

The full-time equivalent (FTE) of students is a single value providing a meaningful combination of full-time and part-time students.  Derived based on Full-time undergraduate students + Full-time graduate students + Part-time students based on the formula:  Part-time undergraduate enrollment; Public 4-year (.403543); Private (not-for-profit and for-profit) 4-year (.392857); Public 2-year and <2-year (.335737);  All other institutions (.397058); Part-time graduate enrollment; Public 4-year (.361702); Private (not-for-profit and for-profit) 4-year (.382059). Data Source – IPEDS

Fall Total Enrollment (Headcount)

The total number of students enrolled in the fall at postsecondary institutions. Students reported are those enrolled in courses creditable toward a degree or other recognized postsecondary credential; students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus or extension centers; and high school students taking regular college courses for credit. Data Source – IPEDS

Fall UG/Grad Enrollment (Headcount)

The total number of undergraduate students and the total number of graduate students enrolled in the fall at postsecondary institutions. Students reported are those enrolled in courses creditable toward a degree or other recognized postsecondary credential; students enrolled in courses that are part of a vocational or occupational program, including those enrolled in off-campus or extension centers; and high school students taking regular college courses for credit. Data Source – IPEDS

Financial Composite Score

The composite score reflects the relative financial health of private for-profit and non-profit institutions on a scale ranging from negative 1.0 to positive 3.0. A score of 1.5 or greater indicates the institution is considered financially responsible.  Scores of between 1.0 and 1.4 are considered financially responsible but these institutions require additional oversight and are subject to cash monitoring and other participation requirements.  A score less than 1.0 is considered not financially responsible. However, an institution with a score less than 1.0 may continue to participate in the Title IV programs under provisional certification. The scores are based on metrics of liquidity, ability to borrow funds, and net income. Data Source – Federal Student Aid Data Center.

Full Time Equivalent (FTE) Instructional and Non-Instructional Staff

Data are from IPEDS Human Resources Component Summary. FTE Instructional staff: Full-time instructional staff + (Part-Time instructional staff/3); FTE Faculty and Staff: FTE Faculty + FTE Staff; FTE Staff: Full-time staff + (Part-time Staff/3). Data Source – IPEDS

Full-Time Instructional and Non-Instructional Staff by Gender

Data are from IPEDS Human Resources Part B1 derived from totals.  All ranks of full-time non-instructional and instructional staff by gender. Data Source – IPEDS

Full-Time Instructional and Non-Instructional Staff by Race/Ethnicity

Data are from IPEDS Human Resources Part A3 derived from totals.  All ranks of full-time non-instructional and instructional staff by race/ethnicity. Data Source – IPEDS

 

H

 

Heightened Cash Monitoring (HCM)

Schools may be placed on heightened cash monitoring status as a result of compliance issues including but not limited to accreditation issues, late or missing annual financial statements and/or audits, outstanding liabilities, denial of re-certifications, concern around the school’s administrative capabilities, concern around a school’s financial responsibility, and possibly severe findings uncovered during a program review. Data Source – Federal Student Aid Data Center.

 

I

 

IPEDS Graduation Rate Six-Years

The total number of first-time, degree/certificate-seeking undergraduate students completing a bachelor’s degree or equivalent within 6-years (150% of normal time) divided by the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year. Data Source – IPEDS

IPEDS Graduation Rate Six-Years by Race/Ethnicity, Pell, Gender

The cohort is the number of students entering the institution as full-time, first-time, degree/certificate-seeking undergraduate students in a particular year by race/ethnicity, gender and Pell, and the rate is calculated as the total number of completers within six years divided by the cohort.  Graduation rates for race/ethnic groups with 10 or less students in the cohort are not displayed so as not overstate trends for only a handful of students without appropriate context.  Instead, data for 10 or less students will be reviewed as part of the institutional report and visit process and should be used as conversation starters on campuses.  Rates based on small n-sizes are useful in initiating important conversations about how institutions are serving all students.  Data Source – IPEDS

 

M

 

Median Student Debt

The median federal loan debt accumulated at the institution among undergraduate student borrowers of federal loans who graduated. Non-federal loans and federal loans not made to students (e.g., Parent PLUS loans) are not included in this value.  Data Source – College Scorecard

 

O

 

Outcome Measures, 8-Years

  • All Students: % graduated, % transferred, % withdrew, % still enrolled
  • First Time Students: both full time and part time: % graduated, % transferred, % withdrew, % still enrolled
  • Transfer Students: both full time and part time: % graduated, % transferred, % withdrew, % still enrolled

Data Source – IPEDS

 

P

 

Percent Earning More Than a High School Graduate

Percent of students earning more than a high school graduate ($28,000) six years after entry (CS dataset year 2014) and Percent of students earning more than a high school graduate ($25,000) six years after entry (CS dataset year 2013). Data Source – College Scorecard

Percent FTFT in Entering UG Class

This is the percentage of undergraduate entering class represented by your GR cohort. This is calculated by (dividing) total entering first-time, full-time degree + total entering first-time, full-time certificate-seeking undergraduates / (total entering first-time (full and part-time) students + total entering transfer (full and part-time) students + total entering certificate-seeking (full and part-time students)). WSCUC is using this statistic for the entering cohorts associated with the calculation of the 6-year bachelor’s degree completion rates to give context regarding the importance of these rates in relation to FTFT enrollment Data Source – IPEDS

Percent of First Time Full Time (FTFT) Students Retained to Second Fall

The proportion of full-time, first-time undergraduates from one year’s fall term that re-enrolled during the following year’s fall term. Data Source – IPEDS

Percent of Students Receiving Federal Student Loans

The proportion of all degree seeking undergraduate students who borrowed through federal loan programs to help pay college costs. Only loans where the student is the borrower are included; loans taken out by parents through the Federal Parent PLUS loan program, which allows parents to borrow money to pay for their child’s college costs, are not included in this metric. Data Source – College Scorecard

Percent Pell Recipients

The proportion of students receiving federal Pell grants at any time while at the current institution. Data Source – IPEDS

 

R

 

Repayment Rate

Measures the percentage of students able to pay down at least $1 on the principal of their loan during the three-year period after leaving an institution.  This metric captures loans that are deferred, in forbearance, or not going down because of an inability to make large enough interest payments that cover the loan. Data Source – College Scorecard

 

T

 

Total Expenditures

For private, non-profit institutions, total operating expenses are drawn from the Statement of Activities, excluding nonoperating activities. For state-supported institutions, total operating expenses are drawn from the Statements of Revenues, Expenses, and Changes in Net Position. For private, for-profit institutions, costs and expenses are drawn from the Statement of Income and Retain Earnings. In general, this metric encompasses instruction, research, public service, academic support, student services, institutional support, and auxiliary enterprises. Data Source – WSCUC Annual Report

Tuition and Fees

Average tuition and fee charges to full-time undergraduate students for the full academic year. Data Source – IPEDS